Reimbursements are handled using an on-line form at reimbursement.vwes.org. An email will be sent to leaders when requests are submitted. Note that this process applies only to stake-level expenses (not ward expenses). Stake-organization presidency members can also use these options:
Church website (you may need to click on this link again after logging in): Leader & Clerk Resources > Finance > Budget > Payment Request
Member Tools app, by selecting: More > Finance > Payment Requests
Detailed instructions for both available at this link
Please ensure the following when submitting requests:
Receipts must be clear and readable
Expenses need to be for a stake-sponsored organization/event (ward items are handled by each respective ward)
When uploading or taking pictures of receipts, do one at a time (not a collection of many)
When possible, separate church-item purchases from personal items (ask for separate receipts at checkout)
For driving expenses, turn in fuel/charging receipts rather than relying on per-mile reimbursement (IRS rate for charities is $0.14/mile)
Enable the electronic payment (ACH) option on your church account to receive funds quicker (instead of paper checks) - sign onto donations.churchofjesuschrist.org and select the 'Settings' option and then scroll down to ‘Expense Reimbursement Account’